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Advice to Applicants
Advice to prospective applicants
Thank you for the interest you have shown in a vacancy in IP Australia. We
have compiled the following information to assist you with your application.
Please read carefully.
Enquiries about any of IP Australia’s job opportunities should be directed to the contact officer shown in the advertisement.
Preparing your job application
Initial Preparation
It is important for all prospective applicants to read the Job Documentation
carefully before starting to write an application. Also talk with the contact
officer, ask questions about the job and what other sources of information
are available, eg. annual reports, policy statements, procedures, etc. before
you proceed.
For more information about IP Australia you are invited to read over this
website.
Having done this, read the selection criteria again and ask yourself, ‘Can I satisfy each criterion at the required level?’ If the answer is yes, you should start your application.
Preparing your application
To enable the Selection Advisory Committee to have sufficient information to assess your claims, you may be asked to include the following information:
- Statement addressing the Selection
Criteria/ Key Skills/ Capabilities
- Curriculum Vitae (CV) detailing personal details and work history
- Referees’ contact details
The statement addressing the selection criteria is the most important
part of the application, as the information provided will be used to shortlist applicants
for interview/further assessment. The following points will assist you with
this statement.
- Use the selection criterion as a heading.
- Provide an outline of your experience/abilities/skills
in respect of each criterion.
- It is not sufficient to make ‘claims’ -
you need to demonstrate clearly that you satisfy the criterion to the level
required. Use examples
of achievements which can be verified by a referee.
- Only include relevant
information, outlining your achievements against that particular criterion.
- Be concise.
For further information on applying for jobs within the Australian Public Service (APS), please refer to the Australian Public Service Commission publication - Cracking the Code.
Your Curriculum Vitae should comprise a resumé of personal
particulars and an outline of your work history. The following is a suggested
format.
- Full name and address
- Telephone Number - contact number during business
hours
- Educational Qualifications - majors, date and institution where obtained
or expected date of completion
- Employment History - Include dates, names
of employers, positions occupied, work area (Section/Branch/Division) and
a brief outline of the duties undertaken.
The details should be in reverse chronological order, starting with your
present position and working backwards. Be concise and only give relevant
information
about major responsibilities. It is not necessary to mention in detail jobs
which were held for short periods unless the experience is relevant to the
advertised position. However, please don’t leave any unexplained gaps
in your work history.
Referee Reports
Supplying written referee reports with your application is optional. However, it is vital that two referees be detailed (with appropriate contact numbers) with your application.
Ideally one of the referees should be your immediate supervisor. Referees must comment on your claim/s against each selection criterion and may also make general comments about your suitability for the advertised vacancy. Referees must discuss the content of any report with you. Both you and your referee are required to sign the report.
The Selection Advisory Committee is aware that it is not always possible for
applicants employed in the private sector or outside this organisation to submit
a referee’s report from their current supervisor with their application.
However, any documentation supporting the applicant’s claims which may
assist in the shortlisting process should be submitted. Please note that nominated
referees will be contacted before an offer can be made.
The Selection Process
Employment decisions are based on merit. Initially a selection panel will assess the claims of each applicant against the selection criteria to determine who should be shortlisted for interview. Applicants shortlisted for interview will be notified within a reasonable period after applications close. Applicants not short listed will be notified via email.
Submitting your application
IP Australia prefers to receive all applications via its online recruitment system. It is your responsibility
to ensure that your application reaches this office by the closing date and time specified in the advertisement.
It is the responsibility of the contact officer to decide whether they will accept a late application
and any enquiries in this regard should be directed to that person.
Any queries relating to each vacancy should be referred to the relevant contact officer.
Advice to applicants
Employment conditions are in accordance with IP Australia's Union and Collective Agreement 2008-2010.
To be eligible for ongoing employment, applicants must be Australian citizens. However, in exceptional circumstances, applicants who have permanent residency status may be offered ongoing employment pending the granting of citizenship. If this condition is not met your employment may be terminated.
Code of Conduct - successful applicants are required to familiarise themselves with and abide by the APS Code of Conduct and Values.
Applicants should note that the selection exercise for this vacancy may be based solely on application and referee reports. Interviews may not be conducted.
Salary on commencement will be at the minimum pay rate unless a higher rate of payment is negotiated prior to the acceptance of an offer of employment.
Who We Are
IP Australia incorporates the Patents, Designs, Trade Marks and Plant Breeder’s
Rights (PBR) Offices. Our main office is in Canberra. We also have lodgement services available in each state through our IP Lodgement Point service.
IP Australia is a prescribed agency within the Department of Innovation, Industry,
Science and Research.
IP Australia has an average staffing level of around 1000, with the majority of staff located in Canberra
IP Australia recognises the importance of employees balancing their work and personal lives by offering staff access to an ongoing series of health and wellbeing programs, flexible work-life policies and a range of professional development programs. IP Australia has received accreditation by the National Breastfeeding Association as a breastfeeding friendly workplace.
The IP Australia offices in Canberra provide top quality accommodation and facilities. These include: an on-site café, conference, meeting and training rooms; on-site parking for cars and motor cycles available on a rotational basis; the provision of undercover bicycle racks; excellent shower/change facilities for staff choosing to walk or ride to work; and the advantage of all staff being co-located in the one building.
IP Australia is committed to minimising its impact on the environment and conducting its operations in an environmentally responsible manner. IP Australia has implemented an Environmental Management System (EMS) and has achieved ISO 14001 certification for this system. ISO 14001 is an international best practice standard for managing an organisation's impact on the environment and ensures a commitment to continuous improvement.
IP Australia has a No Smoking Policy. The Policy requires that no employee will be permitted to smoke
within (15) metres of any part of IP Australia premises at any time, including official meal breaks,
while representing IP Australia and travelling on official duty.
What We Do
Our primary function is to administer the Patents, Trade Marks, Designs and
PBR legislation. We grant intellectual property rights — patents, registered
trade marks, designs and PBR — to individuals and businesses, both here
and overseas. This involves receiving and processing applications, as well as
conducting hearings and issuing decisions on disputed matters relating to the
granting or denial of Australian intellectual property rights.
We maintain the Registers of Patents, Designs and Trade Marks.
Australia is a member of the Patent Cooperation Treaty (PCT). This allows
our clients to make a patent application designating the member countries of
the Treaty within which they intend to seek patents. We can receive PCT applications
and carry out international searches and international preliminary examinations
for clients using the PCT to seek patents.
The Madrid Protocol relates to international registration of Trade Marks.This
means IP Australia's Trade Mark Office will be the Office of Origin for Australians
seeking trade mark protection overseas via the Protocol. We also accept applications
from overseas.
We maintain libraries of intellectual property documents, provide public facilities
for searching information on existing intellectual property rights and sell
copies of patent documents and other material.
We also have an active communication program to give information to individuals
and business wishing to take advantage of their intellectual property and to
explain the ways in which these rights can help firms to innovate and develop
a distinctive identity.
As well as providing direct services to users of the intellectual property
system, we also provide government with policy advice on the Australian intellectual
property system. We work with intellectual property offices in other countries,
as well as with international and regional organisations,
to enhance Australia’s role in developing intellectual property systems
and processes around the world.
IP Lodgement Point
IP Lodgement Point offers customers a secure way to lodge their IP documents through selected Australia Post outlets in the capital city of each state and territory.
Customers can securely lodge their IP documents and make payments through the IP relating to Trade Marks, Designs or Patents will be accepted on behalf of IP Australia.
Documents lodged at IP Lodgement Points will be delivered to IP Australia’s head office in Canberra by 9.00 am the next business day. This service is fully compliant and accredited for Secret, Highly Protected and Confidential documents.
This document is designed to give you an overview of the organisation.
For more information, you can contact
IP Australia.
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