Register of Information Assets

Administrative Records

Enable IP Australia to meet its accountability requirements to the Australian Government by providing an effective history of transactions and decisions made in relation to the administration of IP Australia.

Australian Official Journal of Designs (AOJD)

To make public details associated with design applications, registered designs and any other matter the Registrar of Designs considers appropriate.

Australian Official Journal of Patents (AOJP) and Supplement

To make public details associated with patent applications, granted patents and any other matter the Commissioner of Patents considers appropriate.

Australian Official Journal of Trade Marks (AOJTM)

To make public details associated with trade mark applications, registered trade marks and any other matter the Registrar of Trade Marks considers appropriate.

Australian Patent Office Manual of Practice and Procedure

The Manual is a reference manual for patent examiners and defines the authorised current practice that applies to the searching and examination of national and international applications, and associated actions. The Manual is not a user guide for patent applicants.

Australian Patent Specifications

An essential part of the patent process, publication of patent specifications is required under the Patents Act 1990. Publication of specifications is part of the social contract to publically disclose inventions in exchange for the exclusive right to exploit the invention for the period of the patent. The published specifications also form part of the prior art base, which is used by the examination and opposition processes to determine eligibility for patents. Publication of a complete specification gives the applicant the same rights as they would have had if a patent for the invention had been granted on the day when the specification became open to public inspection (OPI).

Designs Examiners' Manual of Practice and Procedure

The Manual is a reference manual for Designs examination staff and defines the authorised current practice that applies to the examination of design applications.

Designs Records

Enable IP Australia to meet its accountability requirements to the Australian Government by providing an effective history of transactions and decisions made under the Designs Act 1906 and the Designs Act 2003. The records provide details of the administration of design applications and registered designs.

Economics and Patent Analytics Research Reports

Research and analysis on intellectual property matters conducted by the Office of the Chief Economist and the Patent Analytics Hub.

External Contract Records

Enable IP Australia to meet its accountability requirements to the Australian Government by providing an effective history of transactions and decisions made in relation to granting and administering contracts with external parties.

Financial Records

Enable IP Australia to meet its accountability requirements to the Australian Government by providing an effective history of financial transactions and decisions made in relation to the expenditure of financial resources.

Geographical Indications (GI) data

IP Australia’s GI data was developed through matching trade mark names with a list of geographical locations to develop lists of trade marks that may potentially be used as a geographical indication. Data has been arranged with a wide range of filters, including types of geospatial location, matching of applicant location with geographical location, nice class of trade mark and more.

Human Resource Records

Enable IP Australia to meet its accountability requirements to the Australian Government by providing an effective history of transactions and decisions made in relation to managing IP Australia’s workforce.

ICT configuration and management information

To enable informed ICT decision making through the registration and tracking of the elements that make up IP Australia’s ICT infrastructure.

Identity and Role records

This information enables IP Australia to control the interaction people (both internal and external) have with IP Australia’s resources.

Incident Management Records

Enable IP Australia to meet its accountability requirements to the Australian Government by providing an effective history of transactions and decisions made in relation to managing ICT incidents and service requests. Also enables BIMSG to monitor performance against service level standards.

Information Digest

The Information Digest provides a list of the kinds of personal information that IP Australia collects and holds and how that information is handled. The Information Digest forms part of IP Australia’s Privacy Policy. This record is maintained in accordance with the requirements of the Privacy Act 1988.

Information Publication Scheme

To transform the freedom of information framework from one that responds to individual requests for access to documents to one that requires agencies to take a proactive approach to publishing information. The scheme commenced on 1 May 2011.

Intellectual Property Government Open Data (IPGOD)

IPGOD is a publicly available set of IP Australia’s administrative data dating back to the early 1900s. It contains information on each aspect of the application process from application through to the granting of IP rights. It can also be interrogated to find out where innovation has occurred by geographic location, business size and technology. IPGOD is currently released with updates on an annual basis occurring each April. The data is of value to IP researchers and professionals, and supports the development and implementation of policies associated with intellectual property in Australia.

IP Australia controlled documents registers

Facilitates managing the controlled documents by the Quality Improvement Section, by assigning responsibility to maintain the documents to position titles in IP Australia. The register allows staff to monitor and review documents to ensure they meet appropriate quality management system requirements for document control. Controlling documents ensures that:

  • The content of the document is adequate and approved prior to publishing;
  • Changes to documents are reviewed by an approver for accuracy and relevance;
  • Documents are reviewed and updated regularly;
  • A revision history is kept and maintained for historical reference;
  • There is one official version of a document at any one time;
  • Obsolete documents are removed in a timely manner; and
  • Record keeping requirements are met

IP Australia Corporate Glossary

The glossary is a reference that provides commonly agreed definitions for business terms used across IP Australia.

IP Australia Intranet

Key aspects include:

  • Be an authoritative source and/or complete set of information about the organisation and how staff do their jobs
  • Provide a news centre to engage staff and support people in their jobs throughout their career in IP Australia (e.g. guide staff to the right and complete sets of information)
  • Be a single entry point to a variety of information (including reports from IT systems) and data collections
  • Show complex linkages between business groups, the Department, the Australian Government and other IP rights bodies
  • Be a mechanism to transfer and publish approved artefacts developed other environments (including collaboration environments - area where ideas are shared and built within and across teams).

IP Australia Opinions Book

The book is a ready reference for IP Australia’s Office of Legal Counsel of opinions produced in the past that may have future relevance.

IP Australia Policy Records

Enable IP Australia to meet its accountability requirements to the Australian Government by providing an effective history of transactions and decisions made in relation to policy issues dealt with by the agency.

IP Australia website

To provide general information on intellectual property and the intellectual property system to the public. The website enables access to IP Australia’s online resources (e.g. search systems and publicly available information resources) and provides information on how to access resources not available online. It also provides a portal to IP Australia’s online service system to enable customers to undertake a variety of transactions with IP Australia online.

IP Rights Learning and Development Framework

A competency based training and assessment framework to recognise workplace competency. It encourages staff to improve their knowledge and skills and to progress to more senior levels so that IP Australia nurtures and grows a talented and professional workforce that meets its strategic needs.

IP rights reporting information

IP Australia IP rights reporting information consists of a data warehouse holding non transactional data for reporting purposes. It supplies management reporting information on IP Rights for business purposes. It is used to populate the management reports of PPBR, TM &D, and COG. It also supplies data for external customers through PGG and responds to other ad hoc requests.

Library Collection

Make external materials, chosen for their suitability in supporting corporate goals, and other resources accessible to staff to support:

  • patents and trade marks examination processes
  • IP Australia policy development
  • current awareness of IP and related issues
  • IP Australia staff professional and personal development.

Party Records

Enable IP Australia to interact with parties. Also enables IP Australia to meet its accountability requirements to the Australian Government by providing an effective history of transactions and decisions made in relation to a party’s interaction with IP Australia.

Patent Records

Enable IP Australia to meet its accountability requirements to the Australian Government by providing an effective history of transactions and decisions made under the Patents Act 1990. The records provide details of the administration of patent applications and granted patents.

Plant breeder’s rights (PBR) records

Enable IP Australia to meet its accountability requirements to the Australian Government by providing an effective history of transactions and decisions made under the Plant Breeder’s Rights Act 1994. The records provide details of the administration of PBR applications and registered PBRs.

Plant Breeder's Rights Examiner’s Manual of Practice and Procedure

The Manual is a reference manual for Plant Breeder’s Rights examination staff and defines the authorised current practice that applies to the examination of PBR applications. This is not a user guide for Plant Breeder’s Rights applicants.

Plant varieties journal

To make public details associated with plant breeder’s rights applications, granted plant breeder’s rights, the plant breeder’s rights system and any other matter the Registrar of Plant Breeder’s Rights considers appropriate.

Policy and Governance Group Manual of Procedures

The manual is a reference for PGG staff, which sets out procedures for selected group or section activities.

Register of Designs

To provide information to the public on the details of all current and previously registered designs.

Register of Patents

To provide information to the public on the details of all current and previously registered patents.

Register of Plant Varieties

To provide information to the public on descriptions of plant varieties that have been granted Plant Breeder's Rights (PBR).

Register of Trade Marks

To provide information to the public on the details of all trade marks that have been registered, including those that were registered under the repealed Acts.

SNIPER (Searchable Networked Intellectual Property Electronic Resource)

SNIPER is a bibliographic database that provides an ongoing knowledge infrastructure to support policy and awareness of intellectual property matters in IP Australia.

Trade Mark Records

Enable IP Australia to meet its accuntability requirements to the Australian Government by providing an effective history of transactions and decisions made under the Trade Marks Act 1995. The records provide details of the administration of trade mark applications and registered trade marks.

Trade Marks Office Manual of Practice and Procedure

The Manual was originally developed to assist Trade Marks staff in implementing the provisions of the Trade Marks Act 1995 and the Regulations. The Manual was first issued in January 1996.

Last updated: 
17 May 2016