Position Title: Business Continuity and Risk Manager
Classification: EL1
Position Number: 5429
Tenure: Ongoing
Duration: Permanent
Section: Audit, Assurance, Attorney Registration and Ministerial
Group: Policy and Governance
Division: Policy and Corporate
Location: ACT
Immediate Supervisor: Executive Level 2
Security Classification: ENTRY ONLY

Group Responsibilities

The Policy and Governance Group (PGG) is IP Australia’s lead on government engagement on matters relating to intellectual property (IP). As part of this remit we cover a broad range of areas from domestic legislation to international policy and trade agreements, from attorney registration and internal governance to legal advice, from economic research to patent analytics. As a result of our wide remit, PGG works across the agency, and contributes to all of IP Australia’s strategic goals through innovative projects and our focus on excellence in everything we do.

Section Responsibilities

The Audit, Assurance, Attorney Registration and Ministerial (AAARM) section delivers a broad range of governance and assurance functions. These include, audit, risk management, business continuity, fraud control, evaluation, and insurance services.

The section is also responsible for managing IP Australia’s professional registration outcome through its work supporting the functions of the Trans-Tasman IP Attorneys Board (TTIPAB), the Designated Manager and the Trans-Tasman IP Attorneys Disciplinary Tribunal (the Tribunal).

The section also provides the central liaison and coordination for all correspondence to the Minister’s office which is critical to IP Australia’s role in providing advice to Government and maintaining our reputation as the key agency regarding IP policy.

Job Description / Context of the Role

The Business Continuity and Risk Manager will take a leadership role in promoting business continuity and risk management across IP Australia.  They will be responsible for the implementation, enhancement and ongoing maintenance and review of IP Australia’s business continuity and risk management frameworks to ensure they meet the needs of IP Australia and comply with government policy.  This will include the development of business continuity plans and risk assessments, and implementing and maintaining processes, procedures and systems to facilitate appropriate business continuity and risk management practices across IP Australia. They will also be responsible for providing support, education and training to staff to build business continuity and risk management awareness and maturity within the organisation. The successful applicant should have strong communication, influencing and negotiation skills and an understanding of the Commonwealth business continuity and risk management policy frameworks.

Job Specific Duties

  • Demonstrates subject matter expertise on business continuity and risk management to provide guidance and advice to IP Australia personnel
  • Develops and implements processes, procedures and systems to manage, monitor and improve IP Australia’s business continuity and risk management frameworks
  • Provides support, education and training to staff to build business continuity and risk awareness, and maturity, within the organisation
  • Ensures compliance and sound corporate governance with respect to business continuity and risk management through the design and implementation of robust systems and processes
  • Demonstrates attitudes and behaviours responsive to workplace change (including participates in and encourages others to participate in change and contribute to successful outcomes)
  • Improves organisational performance through effective engagement with and management of risk within relevant sphere of influence
  • Establishes clear expectations and creates an environment to achieve stated goals and objectives, takes ownership and honours commitments
  • Maintains an understanding of their/worker responsibilities under the Work Health & Safety Act 2011 (WHS Act) and a commitment to promoting a healthy and safe workplace.

Job Specific Capabilities

  • Knowledge and understanding of the relevant laws, policies and regulation related to business continuity and risk management in the Commonwealth
  • Drive a culture of engaging with risk to improve organisational performance
  • High level written and oral communication skills
  • Develop innovative solutions to overcome problems to ensure successful implementation of projects and initiatives
  • Prioritise and collaborate across the organisation to achieve outcomes against challenging timeframes
  • Build and maintain both internal and external relationships to support the delivery of outcomes

Application Requirements

To apply for this position, candidates are asked to:

  • Frame their responses around the job specific duties and job specific capabilities of the role (as set out in this job documentation), and provide:
  1. An explanation of how their skills, knowledge and experience will be relevant to this role (limited response between 300 and 500 words)
  2. Details of no more than two (2) professional achievements, within the last 5 years, that demonstrate their suitability for this role (limited response between 300 and 500 words)
  • Provide a current CV detailing recent employment history which is relevant to the advertised position
  • Provide the name and contact details of two referees

Applications must be submitted through the IP Australia Web Recruitment system (ESS)

Please note: you MUST be an Australian Citizen to be engaged in the APS and to meet IP Australia’s security clearance requirements.

Contact Officer

For further information pertaining to this job please contact Jennifer Hutchinson on (02) 6283 2536


Apply for this role

Working in IP Australia

Australia’s Intellectual property (IP) rights system supports innovation, investment and international competitiveness. IP Australia administers Australia’s IP rights system, specifically patents, trade marks, designs and plant breeder’s rights. IP Australia also undertakes programs to educate and promote an awareness of intellectual property (IP), provides IP policy input to Government, develops legislation to support the IP system and contributes to bilateral and multilateral negotiations to improve IP protection internationally.

IP Australia strives to deliver robust IP rights efficiently, satisfy our customers in terms of timeliness and value for money and be recognised as one of the leading IP offices in the world for the quality (including accuracy and consistency) of the IP rights we grant. IP Australia is committed to external certification of our Quality Management System which involves applying ISO 9001:2008 to key business processes and to environmental management through ISO14001 certification within the agency.

All IP Australia staff contribute to the achievement of organisational outcomes and the overall management of IP Australia by assisting, as appropriate, the Commissioner of Patents and the Registrars of Trade Marks and Designs and Plant Breeder’s Rights, and their deputies (where relevant), to perform statutory functions, and where appropriate, exercise relevant delegations.

IP Australia recognises the importance of employees balancing their work and personal lives by offering staff access to an ongoing series of health and wellbeing programs, flexible work-life policies and a range of professional development programs. IP Australia is a breastfeeding friendly workplace.

The IP Australia office in Canberra provides high quality accommodation and facilities. These include: an on-site café, conference, meeting and training rooms; limited on-site parking for cars and motor cycles available on a rotational basis; the provision of undercover bicycle racks; excellent shower/change facilities for staff choosing to walk or ride to work; and the advantage of all staff being co-located in the one building.

Please note: All IP Australia positions are subject to an ENTRY ONLY pre-employment check unless a higher security clearance has been identified. Other pre-employment checks may also apply.


Job documentation updated and endorsed for use: 
Wednesday, December 11, 2019