Position Title: Policy & Governance Temporary Employment Register
Classification: APS6
Position Number: Several
Tenure: Non-Ongoing
Duration: 18 months with the possibility of extension
Section: Several
Group: Policy and Governance
Division: Policy and Corporate
Location: ACT/VIC
Immediate Supervisor: Executive Level 1
Security Classification: ENTRY/BASELINE

Group Responsibilities

The Policy and Governance Group (PGG) is IP Australia's lead on government engagement on matters relating to intellectual property (IP). PGG covers a broad range of areas, from legislation through to international policy and trade agreements, and from audit and attorney registration to legal advice and economic research.

Section Responsibilities

PGG consists of eight sections that work closely together across the Canberra and Melbourne offices. Teams include:

Domestic Policy and Legislation: actively contributes to the shaping of the domestic IP system. The team provides strategic policy advice on current and emerging IP issues, and develops, manages and implements IP Australia's legislative program. Qualifications and/or experience in legislative drafting, parliamentary processes & policy development is highly desirable.

Trade & Policy Projects: works to promote and protect the interests of Australian business and the Australian community, both internationally and within Australia. The main function of this team is collaborating with other government agencies to negotiate IP chapters in free trade agreements and coordinating evidence-based reviews on selected IP topics, e.g. Indigenous Knowledge.

International Policy & Cooperation: leads the agency on the legal and policy development of the international IP system including international treaties; cooperation and collaboration with IP organisations around the world including capability building in the region; and coordination of IP Australia’s international engagements.

Audit, Assurance, Attorney Registration & Ministerial: delivers a broad range of governance and assurance functions. These include, audit, risk management, business continuity, fraud control, evaluation, and insurance services. The section is also responsible for supporting the functions of the Trans-Tasman IP Attorneys Board and liaising with and coordinating all correspondence to the Minister’s office.

Office of the Chief Economist: supports evidence-based policy through the provision of high quality and timely research and analytical services. The section also raises awareness of IP economics and contributes to public debate. Qualifications and/or experience in Economics is highly desirable to undertake work in this section.

Patents Analytics Hub: provides analysis and reports on patent data for various decision-makers. Analysis includes information on innovation trends for the purpose of ensuring that Australians benefit from great ideas.

Office of the Chief Data Officer: responsible for key elements of IP Australia’s data strategy such as governance, change management, and communication, and also has oversight of a number of data projects. The Office also supports various business areas in IP Australia to work with data to achieve a solid outcome from their work.

Office of Legal Counsel: provides high quality advice to IP Australia with its focus areas of Information Law (Privacy and FOI); Commercial Law; Human Resources and General Legal Advice. Qualifications in Law are essential to undertake work in this section.

Job Description / Context of the Role

The non-ongoing PGG temporary employment register will be used to fill various short-term employment opportunities (18 months with the possibility of extension) for temporary and casual vacancies in PGG within the next 12 months.

Job Specific Duties

The roles will vary depending on Section responsibilities and opportunities as they arise, however APS 6 duties within PGG often include: 

  • Researching, coordinating and providing advice and analysis on major and emerging IP issues;
  • Preparing briefing, correspondence and policy advice for IP Australia's Executive and the Ministers;
  • Assisting with IP Australia's engagement in the negotiation of international and trade agreements;
  • Representing IP Australia at external meetings with other government departments and agencies;
  • Participating in consultations with internal and external stakeholders;
  • Demonstrating attitudes and behaviours responsive to workplace change (including participates in and encourages others to participate in change and contribute to successful outcomes);
  • Improving organisational performance through effective engagement with and management of risk within relevant sphere of influence;
  • Establishing clear expectations and creating an environment to achieve stated goals and objectives, taking ownership and honours commitments; and
  • Maintaining an understanding of their/worker responsibilities under the Work Health & Safety Act 2011 (WHS Act) and a commitment to promoting a healthy and safe workplace.

Job Specific Capabilities

The successful candidates will possess the following:

  • Self-motivation, with a track record of taking responsibility and delivering results.
  • High level of written and oral communication skills.
  • Well-developed research, analysis and problem-solving skills.
  • Ability to work effectively in a team and manage relationships and competing priorities.
  • Able to meet/develop the capabilities defined in the IP Australia Capability Framework relevant to APS6 level (attached).

Eligibility Requirements / Knowledge Required

A security clearance (Baseline vetting) or ability to obtain this clearance may be required for some roles.

Knowledge of the Australian IP system would be an advantage for some roles but is not essential.

Applications are encouraged from Aboriginal and Torres Strait Islanders with relevant qualifications and experience.

Application Requirements

To apply for the PGG temporary employment register, candidates are asked to:

  • Frame their responses around the job specific duties and section responsibilities (as set out in this job documentation), and provide:

1. Preference for which PGG section/s candidates are seeking to work in.
2. An explanation of how their skills, knowledge and experience would contribute to the work of the relevant section/s (response limited to 250 words)
3. Details of no more than two (2) professional achievements, within the last 5 years, that demonstrate their suitability as an APS 6 officer in PGG (response limited to 250 words)

  • Provide a current CV detailing recent employment history which is relevant to the advertised position
  • Provide the name and contact details of two referees.

Shortlisting for the PGG temporary employment register is expected to occur in February 2020.

Note that selection may be based on application only and interviews may not be undertaken. If interviews are undertaken, they may occur at any time during 2020, as vacancies arise.

You can withdraw your application at any time if you are no longer available to work for us.

Applications must be submitted through the IP Australia Web Recruitment system (ESS).

Please note: you must be an Australian Citizen to be engaged in the APS and to meet IP Australia’s security clearance requirements.

Contact Officer

For further information pertaining to this advertisement please contact Lisa Bailey on 02 6222 3695.

Please note IP Australia will be closed for Christmas shutdown from Wednesday 25 December 2019 to Wednesday 1 January 2020, reopening Thursday 2 January 2020.


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Working in IP Australia

Australia’s Intellectual property (IP) rights system supports innovation, investment and international competitiveness. IP Australia administers Australia’s IP rights system, specifically patents, trade marks, designs and plant breeder’s rights. IP Australia also undertakes programs to educate and promote an awareness of intellectual property (IP), provides IP policy input to Government, develops legislation to support the IP system and contributes to bilateral and multilateral negotiations to improve IP protection internationally.

IP Australia strives to deliver robust IP rights efficiently, satisfy our customers in terms of timeliness and value for money and be recognised as one of the leading IP offices in the world for the quality (including accuracy and consistency) of the IP rights we grant. IP Australia is committed to external certification of our Quality Management System which involves applying ISO 9001:2008 to key business processes and to environmental management through ISO14001 certification within the agency.

All IP Australia staff contribute to the achievement of organisational outcomes and the overall management of IP Australia by assisting, as appropriate, the Commissioner of Patents and the Registrars of Trade Marks and Designs and Plant Breeder’s Rights, and their deputies (where relevant), to perform statutory functions, and where appropriate, exercise relevant delegations.

IP Australia recognises the importance of employees balancing their work and personal lives by offering staff access to an ongoing series of health and wellbeing programs, flexible work-life policies and a range of professional development programs. IP Australia is a breastfeeding friendly workplace.

The IP Australia office in Canberra provides high quality accommodation and facilities. These include: an on-site café, conference, meeting and training rooms; limited on-site parking for cars and motor cycles available on a rotational basis; the provision of undercover bicycle racks; excellent shower/change facilities for staff choosing to walk or ride to work; and the advantage of all staff being co-located in the one building.

Please note: All IP Australia positions are subject to an ENTRY ONLY pre-employment check unless a higher security clearance has been identified. Other pre-employment checks may also apply.


Job documentation updated and endorsed for use: 
Friday, December 13, 2019