Position Title: Security Officer
Classification: APS 4-6 Broadband
Position Number: 6348
Tenure: Ongoing
Duration: Permanent
Section: Quality System and Security
Group: Finance, Quality, Reporting and Property
Division: Policy and Corporate
Location: ACT
Immediate Supervisor: Executive Level 1
Security Classification: NEGATIVE VETTING Level 1

Group Responsibilities

The Finance, Quality, Reporting and Property Group deliver a broad range of services to the staff and leaders of the agency to enable the effective and efficient operations of the organisation.

We support the agency by:

  • establishing and monitoring the agency’s financial environment, including financial planning, budgeting, revenue forecasting and modelling
  • planning for the agency’s strategic and operational goals and supporting the Executive with data, evidence and analysis of our performance
  • maintaining our certified quality and environmental management systems to ensure our products and services meet our quality metrics and stakeholder expectations
  • maintaining the facilities we need to do business with a focus on safety and amenity while ensuring our physical and personnel security arrangements meet requirements.

Section Responsibilities

The Quality System and Security Section is responsible for all aspects related to the agency’s physical security environment and administration of the Emergency Control Organisation. We are also responsible for ensuring that our Quality and Environmental Management Systems comply with the ISO 9001 and ISO 14001 standards and continue to mature inline with continual improvement requirements.

Our key activities include:

  • ensuring our physical and personnel security arrangements meet requirements
  • implementation and maintenance of all aspects of IP Australia’s protective security functions
  • management of vetting services
  • management of security passes
  • managing and administrative support of the Emergency Control Organisation
  • providing security advice to business groups and staff
  • managing controlled documents for business groups and corporate documents
  • managing the improvement logs for business groups
  • coordinating the internal quality audit schedule
  • managing customer feedback
  • maintenance and advice on our ISO 9001 Quality Management System certification
  • maintenance and advice on our ISO 14001 Environmental Management System certification
  • implementing and ongoing support of an effective quality review system
  • the ongoing development and maintenance of the Q-BRAVO IT systems that support our quality review initiatives
  • undertaking quality and security related projects
  • administration of on-site car parking.

Job description / Context of the role

IP Australia’s Security Officers are responsible for the development and implementation of physical and wider protective security requirements and policies at IP Australia.

Management of the physical security function will include IP Australia’s electronic security systems. The Security Officer will need to have a detailed knowledge of Australian Government physical and protective security policy and procedures and have an understanding of electronic security systems in an Australian Government environment.

The successful candidate must be able to work effectively in a very busy small team environment. The candidate must have a flexible, efficient and adaptable approach to work methods with a high degree of focus on continuous improvement.

The successful applicant will assist the Agency Security Adviser in ensuring IP Australia complies with the requirements of the Australian Government Protective Security Policy Framework, IP Australia’s Security Policy and procedures and other Commonwealth security guidelines. The Security team also coordinates IP Australia’s emergency management function.

Job Specific duties

  • Manage and implement the day-to-day physical and other protective security functions at IP Australia;
  • Provide high quality evidence based advice on physical and protective security policy and procedures for IP Australia staff and contractors;
  • Undertake the duties of the Assistant Agency Security Adviser as required;
  • Undertake physical security duties and protective security projects;
  • Conduct security risk reviews, seek relevant approvals and project manage the action of findings
  • Participate in the Security team’s 24/7 security callout service to IP Australia;
  • Assist with Security Investigations; and
  • Assist in the development and implementation of security plans, protective security policies and instructions.
  • Maintain an understanding of their/worker responsibilities under the Work Health & Safety Act 2011 (WHS Act) and commit to promoting a healthy and safe workplace.

Job Specific Capabilities

Depending on the level within the broadband that the candidate is seeking, the candidate will have experience in implementing/managing Australian Government physical security policy and requirements, security projects, risk management, electronic security systems, CCTV, alarm systems, access control systems and protective security policy development. The level of experience required differs dependent on the APS level within the broadband.

The candidate must be able to multi task and prioritise activities, exercise a high degree of discretion, as well as possessing highly developed written and oral communication skills.

Eligibility qualifications / Knowledge required

As this is a Designated Security Assessment Position, the successful applicant must be an Australian Citizen.

The successful candidate will be required to obtain and maintain an Australian Government security clearance at a Negative Vetting Level 1 level.

This role is part of an APS 4-6 Broadband. Qualifications for the positions and for advancement through the broadband are:

  • APS 4 - Certificate III in Government Security or equivalent
  • APS 5 - Certificate IV in Government Security or equivalent
  • APS 6 - Certificate IV in Security and Risk Management or Government Investigations, or equivalent

Wide experience in implementing/managing Australian Government physical security policy and requirements, security projects, risk management, electronic security systems and protective security policy development is highly desirable. The APS level within the broadband is dependent on the combined level of experience and qualification.

Application Requirements

To apply for this position, candidates are asked to:

  • Frame their responses around the job specific duties and job specific capabilities of the role (as set out in this job documentation), and provide:

1. An explanation of how their skills, knowledge and experience will be relevant to this role (limited response between 300 and 500 words)

2. Details of no more than two (2) professional achievements, within the last 5 years, that demonstrate their suitability for this role (limited response between 300 and 500 words)

  • Provide a current CV detailing recent employment history which is relevant to the advertised position
  • Provide the name and contact details of two referees

Applications must be submitted through the IP Australia Web Recruitment system (ESS)

Please note: you MUST be an Australian Citizen to be engaged in the APS and to meet IP Australia’s security clearance requirements.

Contact officer

For further information pertaining to this job please contact Greg Cloonan on (02) 6283 2325.


Apply for this role

Working in IP Australia

Australia’s Intellectual property (IP) rights system supports innovation, investment and international competitiveness. IP Australia administers Australia’s IP rights system, specifically patents, trade marks, designs and plant breeder’s rights. IP Australia also undertakes programs to educate and promote an awareness of intellectual property (IP), provides IP policy input to Government, develops legislation to support the IP system and contributes to bilateral and multilateral negotiations to improve IP protection internationally.

IP Australia strives to deliver robust IP rights efficiently, satisfy our customers in terms of timeliness and value for money and be recognised as one of the leading IP offices in the world for the quality (including accuracy and consistency) of the IP rights we grant. IP Australia is committed to external certification of our Quality Management System which involves applying ISO 9001:2008 to key business processes and to environmental management through ISO14001 certification within the agency.

All IP Australia staff contribute to the achievement of organisational outcomes and the overall management of IP Australia by assisting, as appropriate, the Commissioner of Patents and the Registrars of Trade Marks and Designs and Plant Breeder’s Rights, and their deputies (where relevant), to perform statutory functions, and where appropriate, exercise relevant delegations.

IP Australia recognises the importance of employees balancing their work and personal lives by offering staff access to an ongoing series of health and wellbeing programs, flexible work-life policies and a range of professional development programs. IP Australia is a breastfeeding friendly workplace.

The IP Australia office in Canberra provides high quality accommodation and facilities. These include: an on-site café, conference, meeting and training rooms; limited on-site parking for cars and motor cycles available on a rotational basis; the provision of undercover bicycle racks; excellent shower/change facilities for staff choosing to walk or ride to work; and the advantage of all staff being co-located in the one building.

Please note: All IP Australia positions are subject to an ENTRY ONLY pre-employment check unless a higher security clearance has been identified. Other pre-employment checks may also apply.


Job documentation updated and endorsed for use: 
Friday, February 16, 2018