Position Title: People Project Lead
Classification: EL1
Position Number: 7194
Tenure: Non-Ongoing
Duration: For up to two years
Section: FWOW
Group: Future Way of Working
Division: Policy and Corporate
Location: ACT
Immediate Supervisor: Executive Level 2
Security Classification: BASELINE

Group Responsibilities

At IP Australia we want to have a highly flexible working environment connecting people. To achieve this we’ve made our ‘People and Place’ a strategic priority and are working on a number of initiatives and projects to move us toward our future way of working.
To coordinate these projects we’ve established the Future Way of Working (FWOW) Program. The FWOW Program draws together three inter-dependent projects focused on People, Place and Technology to create our workplace for the future.  Successful delivery of the program requires a strong focus on communication and change over the next two years as we transform our organisation and transition our work force to a more flexible way of working.

Section Responsibilities

This small team is responsible for designing and driving the implementation of the people element of IP Australia’s Future Way of Working program. The team will work closely with the other elements of the program to ensure a coordinated whole-of-agency approach to IP Australia’s people strategies, policies and processes deliver a flexible, adaptable work environment for our workforce now and into the future.

Job Description / Context of the Role

The occupant of the position will be responsible for planning and executing change management activities for IP Australia’s Future Way of Working (FWoW) Program in accordance with change management strategies and frameworks.
We are seeking an experienced change professional, with demonstrated experience in supporting and enabling organisation-wide change initiatives. Your work experience would include working with stakeholder groups to effectively assess and implement changes to policies and processes and drive adoption of organisational change.

Job Specific Duties

  • Develop effective working relationships with internal stakeholders to build and maintain stakeholder buy-in
  • Work with internal stakeholders to understand changes within their areas and contribute to plans regarding policy and process updates
  • Liaise with, and influence internal stakeholders to update policies and processes which contribute to Program deliverables Establish an organisational-wide view of Future Way of Working change management, which incorporates individual business area changes, to ensure realisation of the FWoW Program vision and outcomes
  • Develop and contribute to change management strategies and plans
  • Facilitate organisational change activities including digital content, coordinating events, and workshops where necessary
  • Demonstrates attitudes and behaviours responsive to workplace change (including participates in and encourages others to participate in change and contribute to successful outcomes)
  • Improves organisational performance through effective engagement with and management of risk within relevant sphere of influence
  • Establishes clear expectations and creates an environment to achieve stated goals and objectives, takes ownership and honours commitments
  • Maintains an understanding of their/worker responsibilities under the Work Health & Safety Act 2011 (WHS Act) and a commitment to promoting a healthy and safe workplace.

Job Specific Capabilities

  • Demonstrated experience providing a high level of expertise and advice to internal stakeholders on effective change management
  • Demonstrated excellent stakeholder relationship management skills including the ability to negotiate persuasively
  • Demonstrated ability to work in small dynamic team to deliver quality change outcomes aligned to the organisations change framework
  • Demonstrated ability to work across organisational boundaries to influence stakeholders
  • Demonstrated ability to establish clear expectations and create an environment to achieve stated goals and objectives, take ownership and honour commitments.

Eligibility Qualifications / Knowledge Required

Qualifications and demonstrated working knowledge in change management, HR or communication or related field is highly desirable.

Application Requirements

 To apply for this position, candidates are asked to:

  • Frame their responses around the job specific duties and job specific capabilities of the role (as set out in this job documentation), and provide:
  1. An explanation of how their skills, knowledge and experience will be relevant to this role (limited response between 300 and 500 words)
  2. Details of no more than two (2) professional achievements, within the last 5 years, that demonstrate their suitability for this role (limited response between 300 and 500 words)
  • Provide a current CV detailing recent employment history which is relevant to the advertised position
  • Provide the name and contact details of two referees

Applications must be submitted through the IP Australia Web Recruitment system (ESS)

Please note: you MUST be an Australian Citizen to be engaged in the APS and to meet IP Australia’s security clearance requirements.

Contact Officer

For further information pertaining to this job please contact Emma Ockwell-Hawkins 0484069906


Apply for this role

Working in IP Australia

Australia’s Intellectual property (IP) rights system supports innovation, investment and international competitiveness. IP Australia administers Australia’s IP rights system, specifically patents, trade marks, designs and plant breeder’s rights. IP Australia also undertakes programs to educate and promote an awareness of intellectual property (IP), provides IP policy input to Government, develops legislation to support the IP system and contributes to bilateral and multilateral negotiations to improve IP protection internationally.

IP Australia strives to deliver robust IP rights efficiently, satisfy our customers in terms of timeliness and value for money and be recognised as one of the leading IP offices in the world for the quality (including accuracy and consistency) of the IP rights we grant. IP Australia is committed to external certification of our Quality Management System which involves applying ISO 9001:2008 to key business processes and to environmental management through ISO14001 certification within the agency.

All IP Australia staff contribute to the achievement of organisational outcomes and the overall management of IP Australia by assisting, as appropriate, the Commissioner of Patents and the Registrars of Trade Marks and Designs and Plant Breeder’s Rights, and their deputies (where relevant), to perform statutory functions, and where appropriate, exercise relevant delegations.

IP Australia recognises the importance of employees balancing their work and personal lives by offering staff access to an ongoing series of health and wellbeing programs, flexible work-life policies and a range of professional development programs. IP Australia is a breastfeeding friendly workplace.

The IP Australia office in Canberra provides high quality accommodation and facilities. These include: an on-site café, conference, meeting and training rooms; limited on-site parking for cars and motor cycles available on a rotational basis; the provision of undercover bicycle racks; excellent shower/change facilities for staff choosing to walk or ride to work; and the advantage of all staff being co-located in the one building.

Please note: All IP Australia positions are subject to an ENTRY ONLY pre-employment check unless a higher security clearance has been identified. Other pre-employment checks may also apply.


Job documentation updated and endorsed for use: 
Tuesday, May 8, 2018