Last updated: 
9 July 2019

This is the transcript for the video Australian Design Search demonstration.

Lana Halperin, IP Australia

So, welcome to this training video for Australian Design Search. This video is aimed to help you use the new Australian Design Search, which was launched on Tuesday the 9th of July, 2019. If you want to become more familiar with designs generally, have a look at our website or other Webinars. So, as I go through, I will be demonstrating using the testing version of Australian Design Search that was made available to the public prior to its launch. So, I'll just jump straight in. So, the first time you load Australian Design Search, you'll see the quick search this page as the default page of the system. A little later I'll talk you through changing your user preferences, so that the advanced search view as your default page. But first of all we'll start with a little tour of the quick search screen. So, if you're familiar with Australian Trade Mark Search, they should hopefully look quite familiar to you as well.

But in the top left of the screen, we have this home button. So, by default this will take you back here. The quick search view. Along here towards the right, we have what we call the bread crumbs. As you move around the system, this will show you where you are and allow you to backtrack your steps further to the right, we have links to my list and my searches. So, my list is your list of flag designs, and my searches is your list of search queries. I'll show you these in more detail later. This is also where we have a link to the advanced search and I'll take you through all of those options a little bit later on as well. So, here we have a notifications icon. This looks like a little bell. So, this is where messages from IP Australia will sometimes appear. And, then in the top right we have a menu, which is where I can download reports, saved my work and change my preferences or run through all of these options in more detail later.

At the very bottom of the page, we have a full menu. So, this is where you can find links to other places. So the first link is to the help. So, this is beyond just how to navigate the system. The help includes illustrative examples including what you would and would not find doing particular searches. So, I'll use some of those examples today, but I encourage you to have a look at the help after watching this video. We also have links to the about and disclaimer for some more system information. And over here we have a link to the Australian designs classification codes, which I'll go into a little bit more detailed later on. Here's a link where you can provide feedback about the system and here's a link to switch to the mobile version of the system. Just in case you're using the system on a mobile device or tablet.

A little bit higher on the screen, we have some colourful boxes which have some information aimed at a first time user of Australian Design Search. So feel free to have a read of this information as a bit of an introduction of how to approach a first design search. But, I'll jump straight in and start talking about the quick search itself. So the quick search is a single search bar that allows you to search across product names of designs. And this includes plurals and differences in punctuation, or the names of designs and design numbers. And by design numbers, this includes application and registration numbers. We also have the ability here to upload an image to run an image recognition or image match search. I'll cover that in a lot more detail later, but I'll start with a simple product name search. So I'll run a search for toy car. And you'll see as I typed, the number of results that I'm going to get appeared as I searched.

So now I can either press enter or click the magnifying glass to run this product name search. So, now I see the set of results for toy car presented as a grid. And I'll take you through a little bit, of information about what you can learn on this page. So to start with... I can see the number of results that my search would tend just to keep in mind. Australian Design Search allows you to retrieve up to 10,000 results at a time. As we go down, I can see the search criteria that I used in performing this search, and I can also use this button here to refine my search to the rest. Refined search button will take me back to the search page I came from, and allow me to Tweak my search and run it again. As we go further down here, I can also sort my search results in different orders and I can apply various filters to the search down here on the left hand side.

So the first options for filters that I'll take you through, are the OPI and non OPI filters options. So by doing that, I just filter down my results to those with their representations open for public inspection. So, as you may know, designs do not have their representations, their images of published until they are registered. So, until a design is registered, there will only be a little bit of information available about it on the system. So, by applying this filter, as I'd done, I will only see those designs that have the representations, the images open for public inspection. I can also apply different filters based on the design statuses and also by their classification codes, which I'll cover in a little bit more detailed later on when we talk about searching by classification codes.

So after running my search, I can also export the search results to excel by using this export button on the top. So, by clicking that export button, I'm presented with two different options. I can either download as an Excel document the design results on this page with their images, or I can download all of my results, which can be up to 10,000 designs as an Excel document without the images. So by default, as I said before, the results are presented in this grid format. So while I'm here, I can scroll through the results and using the slider on the top left, I can increase or decrease the size of the images in that grid. You can see here, I can make them quite small and have more per row or make them quite large and have fewer per row. While in this view, I can also hover over a designs number to see a little bit more information about those designs. I can see its status, its priority date, its product name, it's classification cards and ordinary information as well.

And using these dots, I can also change the representation that I see here in the grid. From the screen view I can also open up the gallery which load up the gallery view that's really focused on those images. So while in this gallery view I can change the image that I'm looking at, and I can also use some other tools to rotate the images and zoom in on particular parts of the images I'm most interested in. While also in this gallery view I can add the design to my list by clicking the flag, and I can also use these left and right arrows to navigate between different designs. So if I wanted to look at the images of the next toy car, I can use these arrows over here. So now exit out of the screen view of the gallery, the back to the grid view and show you the list view.

So, these options on the left hand side, these buttons allow me to switch between the grid view, which is where I am now, and switched to the list view. So, in this view the images are smaller, but I can see more information about the designs in a table. So, depending on the question that I'm trying to answer or what I'm interested in, I can switch between the views based on what I'm interested in seeing. So, speaking of the information I need here in this list view, next I'll show you how to set your user preferences. So, in this top right menu, you can select user preferences. And while I'm here, I can add or remove pieces of information that I want to see in this list view. So these are the different options available. So feel free to have a play and add and remove information based on the information you're interested in seeing. While I'm here in my user preferences, I can also change my homepage from the quick search to advanced search. I can also change my default results page display style between grid and list.

So if I really like that list view, I can select it here and next time I run a search my search results will be presented in that list view. And finally I can also increase or decrease the number of results I see per page. So in this case, I'll switch my default homepage to advanced search and save those user preferences. And so that's running a quick search and having a look at the three different views of the search results, the grid view, gallery view, and the list view. So next I'll jump into the advanced search to look at some more search options available to me. So this is the advanced search screen and this may feel more familiar to those who use the previous design search system ADDS in the past. It's a single view with all of the available search options in one place. So I'm going to run through this screen top to bottom, but I'll focus mostly on those features that are new or different to how they behaved in ADDS. If you get stuck at any point using this page, hover your mouse over the question marks for a brief description of what each search field does. Though keep in mind that more detailed guidance is available on the help page at the bottom.

So to start with we have the design numbers search. So in this box you can search for a single number, a list of numbers separated by spaces, commas or full stops, or ranges of numbers using a hyphen. So, one of my favourite examples is doing a search for any number greater than zero and I achieved that by typing zero and then a hyphen. And you'll see here on the right hand side, the results count has updated to show me how many designs are currently in the search system with a design number greater than zero. So as I mentioned before, Australian Design Search will allow me to return up to 10,000 results at a time. Whereas here I see over 200,000. So this is where I can choose to do a few different things with my searches. So are these options here on the right hand side, once I've set up some search criteria, I can choose to run the search and actually look at those results and that's what we'll do most of the time.

However, in this scenario I may want to save this search criteria and save the fact that there are this many results without looking at them. So I'll use the save button. So I'll click the save button and you'll see here that the count on my searches has increased to two. So, this means that I can keep a record of search criteria and the number of results without having to actually run the search. The third button here is clear, and I clicking that it resets the search page back to blank, sends it back to its original state. So that's design number searching and a little bit more about these buttons. On the right hand side. So next I'll talk about the name searching and this is quite different to how ADDS has worked in the past. So in this drop down menu here, there are the different options that are available, the different party names, the different party types.

So, you'll see by default current owner and previous owner selected for you by default. But there are also options to select designer licensee and mortgagee names. So using this drop down menu, you can select the type of name or types of names you're interested in searching or cross. They'll leave it as the default selection of current owner and previous owner. And then in this box here, I can start typing the name I'm interested in searching for. So as an example, I'll use the search term Phillips. So as I've typed that you can see here that some suggestions have come up, and so these are exact names. So, using this dropdown menu, I can select the exact name variations I'm interested in searching across. You can see here I'm selecting different options and I've selected those three different specific names, and I can see the number of results that that search we would retrieve.

So this is a very specific search, searching across the exact names that I selected. This is quite similar to how AusPat name searching works currently for patents, but now use backspace and clear those searches and show a slightly different way to go about a name search. I'll type the same keyword Phillips, and you'll see here this option to search by query. So instead of selecting different name options, I'll just hit enter and this will perform a keyword search for Phillips across current owners and previous owners. And you'll see my results count is quite a bit larger than when I selected those specific name variations. So this will return any designs that have Phillips, anywhere in its current owner name or previous owner name. So using the search by query option, I can also use wild cards like the Asterisk or the question mark.

I can also use the operators and or not in all caps. I can also use inverted commas, and use those different options to put together different name search queries I'm interested in. For example, I could type in Phillip, and then use a Wildcard Asterisk to replace with any number of characters. And then it all caps type, not and American, for example. And so, I've put together a slightly different query and I can make this search as broad or as narrow as I'm interested in. So using all of these different names searching options, I can search very specifically across exact names or I can put together a search query that's a little bit broader depending on the question I'm trying to answer. And so, that's name searching. So next I'll move on to the classification codes. So IP Australia gives all designs coming in a classification code based on their product.

So, these are based on the international Locarno classification system of classes and subclasses. But Australia has a unique system that also has sub subclasses. So, if you happen to know the code that you want to search, for example 21-01C, I can type that in directly, press Enter and perform a search based on that classification code. If I forget to put the hyphen in and use a full stop instead, that's okay. I can also search for 21-01, and that will search across the sub class 21-01 including all of the sub, subclasses underneath. Or I can do a search for the classification code 21 and that will search across all designs in class 21 including all subclasses and all sub, subclasses. However, if I don't already know what code I want to search, I can use the classification look up button on the far right, so I'll click that now.

This opens up a window where I can look through all of the classes, subclasses and sub, sub classes. So, I can use these options on the left to navigate through the classes and have a look at what's classified, where is a general exploration on the top left. I can also type in keywords to start finding different classes that I'm interested in. So for this example, I'll put in my keyword toy car. You see here that 21-01C, toy vehicles including trains, that's come up as a search result. And that's the card that I'd like to search for. So I'll just click this plus button to add to my search and confirm. And you see here that 21-01C has been added to my search. So again I can add entire classes, subclasses or sub, subclasses. And that's a slightly different way to go about a classification search.

Next I'll move onto product name. So this will perform a search for a word in the product name of a design. This is very similar to the quick search example that, I demonstrated before. For example, typing in toy car would also find toy cars, and it would also find toy car separated by a hyphen instead of a space. But one thing to keep in mind is that searching across product names can be a bit limiting if you don't look for synonyms. So, this search here for toy car would not find product names, vehicle plaything. So one thing we recommend is to consider doing some product names, searches as well as classification code searches. Those classification codes can be a powerful addition to your search, so if you're trying to find every possible design that may be relevant to your question, it may be worth trying both product name searches and classification code searches separately.

Next I'll move on to date searching. So in this drop down menu on the left, you can select the type of date that you're interested in and then use the calendar picker, to select a date range. You can also type dates directly into the box. In the from, and the to and just to keep in mind that if you just type in a year, it will search from the beginning of that year until current date, or if I type a year and a month, it will search from the beginning of that year and month and from, and if I do the same in the two, it will search up until the end of that year or up until the end of that year and month. That's date searching.

And next I'll move on to status. So by default, designs in any status are returned in your searches. But if you do want to narrow down your search by statuses, if you use any of these options in the status drop down here. So, we have different categories of statuses and then you'll also see the full list of statuses. So, select the ones that you do want to include to narrow down your search. One thing to keep in mind is that as I add or remove different search criteria, the searches are combined together. So as I select more options, you may see that the results count will fall down as it will limit my search to designs that are meeting the different criteria. So clear that out and move down to other indicators. So, with this list of statuses, there's also the option to limit search results by other indicators that tell us a little bit more about the processing of a design. So, this includes awaiting formalities, under formalities, awaiting examination, under examination, and in grace period. So, if I do want to narrow down my search further than just the options by status, that's available there as well for me.

So, next is the statement of newness and distinctiveness. So, this was previously not searchable in the previous design search system. This field will perform a search on words contained within the statement of newness and distinctiveness, and also for those designs filed under the previous legislation, the statement of novelty or the statement of monopoly. So the same search rules apply as I was demonstrating before with the name searching, I can use wildcards and or not in all caps or inverted commas to put together a search that I'd like to run. And finally on this page, we have the address for service. So this has replaced the attorney code searching that was available in the previous design search system. So this will search across the address for service details for design, whether or not, the address is of an attorney. So, unlike name searching, this will also search across the address for those designs that are currently registered or certified.

So, that's both the name and the street address. For those designs that are currently registered or certified for those designs that are not yet registered, never registered or no longer registered you can still search across the contact name of the address for service, but not the actual street address. So those are the core search features on advanced search page of Australian Design Search. But next I'll move on to a new set of features, which is the image comparison searching. So while we haven't replaced the traditional ways to search for designs, typically using classification codes and product names, Australian Design Search now has the ability to search by uploading images. This uses a similar technology as what is available in Australian Trade Mark Search, but is an adaptation of this specifically for designs. So this will allow you to upload an image or multiple images of a design, and return results based on visual similarity. So I'll demonstrate that now by using some images of a golf ball.

Just give those a second to upload. So we've heard that many people find searching across designs using classification codes and product name keywords quite challenging. So while this technology is not a replacement for these methods of searching, it's another option available to you to look through designs in a slightly different way. So, now that I've uploaded those images showing the different angles of a golf ball, you'll see here that the system has automatically segmented down the image to the key part of the design. So, if you are uploading images that have captions or extraneous material, you can drag and drop and focus the search down to the part of the image that's most relevant. But I'll leave that as the automatic cropping. Confirm that and run the image comparison search.

So here's a set of results based on that visual similarity search. This is ranking the results based on visual similarity. And as you go through, you can scroll through the results and you'll see here that despite not providing the keyword golf ball or the classification code for golf balls, the system has retrieved a number of golf balls. As you go through with the image comparison searching, you can apply the same filters to your search results as you did with the more traditional methods of searching. And, I can also combine the image recognition searching with other search features. And, so those are the various ways to run searches on Australian Design Search, and different ways to look at their results.

Next I'll talk about my list. So as I go through search results, I can add designs that I find relevant to my list, so that I can consider them more closely and include in reports. So on a set of search results, it's a single click using the flag to add designs to my list. You see here that I selected those three designs and add them to my list and in the top menu here, my list now has three. So now I'll jump into my list. You can see here those three designs that I added to my list are available here. So on this page, I can see some information about those designs. I can also add a comment about those designs if I like. That can be anything I choose. I can also remove items from my list and I do that by clicking the flag again. You see that the text removed from my list appeared. The design itself hasn't yet disappeared from my list, but just so, it gives me an opportunity that if I accidentally click that flag to click it again to bring it back. But if I navigate away from this page or refresh the page, the design will be gone from my list. And to recover it again, I'll have to go find it again and add it back to my list.


Next, I'll show you my searches. So as I've been showing you the various search pages I have saved and executed a handful of searches. So they're all listed here on my searches page. So, on this page I can see the number of results that the search retrieved when I ran it, the criteria that I used and some different actions I can take. So, I can click anywhere on the row or on this magnifying glass to view those results. I can click the pencil to refine the search, which will take me back to the page that I ran the search from. Allow me to Tweak the criteria and run it again, and that will add the refined search to the bottom of my list as a new search. I can also delete searches from this page. One other thing I can do here is combine searches together, so using these check boxes down in the combined column I can select using these check boxes two searches to combine together and over here on the left I can see the different options. So one and three, one or three, one not three or three, not one. And see the number of results that I would retrieve. So by doing this, I can combine two searches together and if I like I can then combine that combined search with other searches. So using this combination feature, I can put together some quite complex strings of searches and narrow down my results in any number of different ways. So, that's my list and my searches. So, next I'll jump into my toy car results and jump in to look at the detailed view of a particular design. So, I'll do that by clicking the design number for this one. So, this is what we call the detailed view of a design. This is a single page that contains all of the information that we have to show you about this one particular design.

So at the top, we have all of the different representations and I can switch between them here, and if I like I can also open that gallery view again and have a look at the designs images through this gallery view. As we go down the page there's also the statement of newness and distinctiveness, and as we go down here we have more information about this design. So including its product name, its status dates, convention information, ownership designer names and address for service. So all of the information available about this design is here. One thing to keep in mind is that here with classification, we also have a little bit of an explanation of what that subclass or sub subclass in this case covers. And we also have the priority date listed here. So previously in the previous design search system, you'd have to pick the earliest possible date and figure out the priority date instead, Australian Design Search just tells you what the earliest priority date is.

So next I'll talk about managing your searches. So, saving and opening what we call search spaces. So, when we talk about a search space, we mean a container that has the list of designs you've added to your list, sorry, those designs that we looked at the before, and the searches that you've saved or executed seeing in my searches. So, at any time I can save my work, saved my search space by going into the top right menu and selecting save current space. Here, I'll be asked to give a search space name and a reference key. So this is any identifier you choose to give it. And then next time I come back I can use the option in the top right menu to open the existing search space, put in that same search space name and key and retrieve my work so I can provide that name and key to anyone else if I want to show the search work that I'm doing or if I'd like to access that search work at a later time or on a different computer. And just so you know, search spaces are kept for a hundred days since the last time you accessed them.

And, finally I'll talk a little bit about reporting. So with everything in my search space, so the list of designs on my list and the searches that I've saved, I can download a PDF document with everything in that search space. So that's available in this top right menu and download search report here. So using this, I can download a PDF report that contains various information from my search space, and I can add and remove pieces of it. So by default, the list of designs on my list, the list of searches on my searches and the full design details of those designs on my list are included in that PDF report. If I like, I can also include large representations of those designs.

So just so you know, that will be large images showing all of the representations of all of the designs on my list. So depending on what I need out of this PDF report, I can choose to include more or less information before selecting to download the report. So that's Australian Design Search and an overview of its features.